Knowing How to Get a Certificate of Insurance Starts Here

myCOI brings certificate of insurance management to a whole new level. We protect your company against the risk of underinsured claims, costly litigation and failed audits.

Protect Your Business From Costly Claims

Ask your CFO or Risk Manager just how much claims and lawsuits can cost your business. If you are collecting certificates just to confirm they were received, you have no guarantee that your requirements are being met. myCOI Central is built on a foundation of insurance industry logic to ensure you remain protected with the appropriate coverage.

Automate Your COI Tracking

There’s no more need to worry about stacks of certificates cluttering up your office or hours of frustrating phone calls and emails to chase down certificates. myCOI Central provides your company with a solution to automate your insurance certificate requests, collection, and compliance resolution, while also giving your team a single, centralized repository to view compliance. 

For Agents & Brokers

Win business and boost retention by providing agency branded, industry leading insurance tracking software to your insureds.  Offer software only or add on your own compliance review services.

"As a result of switching providers and partnering with myCOI, myself and our 11 Contract Administrators are spending about 1 hour of our time each week on insurance compliance versus 1 hour each day."
Victoria Pearson
Contract Administrator Manager
Alston Construction

How To Get A Certificate Of Insurance 

There are lots of people who might be wondering how to get a certificate of insurance (coi), or even whether their particular business requires a certificate of insurance for their third parties. This is a good question! First, however, it is important to understand what a certificate of insurance is. Essentially, a certificate of insurance is proof that a company has the right insurance protection for their company’s operations and liabilities. For those who are wondering how to get a certificate of insurance there are several particularly important points to keep in mind.

To begin with, there are lots of different types of insurance policies. For example, some people might be looking for small business insurance. A certificate of insurance for a small business provides proof that a business owner has the right liability insurance or property insurance for the company. There are even such things as private event insurance or even wedding event insurance. What many of these insurance types have in common is that the insurers will offer certificates of insurance for proof of coverage. Knowing how to get a certificate of insurance for an event hosting company when hiring contractors is one of the things that good compliance admins know how to do.

Anyone who is looking for proof of their insurance should make sure they get a certificate of insurance. This certificate of insurance is important because some people, including event managers and third-party vendors, may ask for proof of this certificate before they move forward with supporting or working on an important project. In addition, this certificate of insurance can help people keep up with their policies, such as seeing when they expire, what they cover, and when they need to be upgraded.

Certificate of Insurance Online

There are some people who might be wondering how to get a certificate of insurance; however, they might not realize that they can actually get a certificate of insurance online. Certificate of insurance best practices are often built around things like certificate of insurance request emails for requesters to use, or certificate of insurance example PDFs to help new compliance admins learn what to look for.

When it comes to getting a certificate of insurance, it is important to follow a few certificate of insurance best practices. Here, there are several best practices that people should keep in mind when it comes to a certificate of insurance.

First, people need to keep up with their insurance policies with a helpful filing system. This is where a software program can be helpful. Second, everyone also has to organize their certificate of insurance policies by expiration date. That way, they know when each of these policies are about to expire. Finally, it is important to keep up with the contact information for each insurance company. That way, they know how and where to reach out to if they have any concerns or when it’s time to update a policy.

How To Get Insurance Certificate Online

So, when it comes to certificates of insurance issues and answers, how can someone get a certificate of insurance online? If you are wondering how to get a certificate of insurance online, there are several steps to follow.

First, it is important to take a look at the information required to be listed on a certificate of insurance request template. That way, you know what you will need to have in hand and you’ll have to write if you intend to get your certificate of insurance.

When it comes to a certificate insurance form, you need to understand what a sample certificate of insurance with additional insured endorsement is. Your contract or agreement may require that the contracting entity and other upstream entities be named as an additional insured on specific liability policies, such as Commercial General Liability and Commercial Auto to name a couple.

If you type up a request email, the insurance company will probably respond to you with additional information and requirements, and possibly even some further questions. Once you answer these questions, you should be able to get your certificate of insurance back. From there, you need to make sure that you keep a copy of this certificate of insurance for your own records. That way, you do not have to worry about losing your certificate of insurance and you will always have it ready on hand when you need it.

Certificate of Insurance for Small Business

There are numerous reasons why someone might be looking for a certificate of insurance. One of the most common reasons has to do with a certificate of insurance for small business you’ve hired, or lease space to. If you are looking for a certificate of insurance for a business, then you first need to know what your options are when it comes to a certificate of insurance for your third parties. For example, they might need to have liability insurance for their small business. That way, if someone files a lawsuit against your business due to those third parties you’ve hired or leased space to, you have the right to protection under their policy if you are an additional insured. Or you might be looking for a certificate of insurance for property insurance. This is to make sure that the property you lease to commercial tenants is protected well in case of loss or disaster. Find a certificate of insurance for business protection is a smart move.

You might also be looking for certificates of insurance for subcontractors. If you run a contracting business, there is a high chance that you are hiring other people to complete certain parts of the projects you undertake. If that is the case, you need to keep up with your subcontractors and make sure that these trade specialists are covered as well. This might require an additional certificate of insurance. Make sure you ask for this kind of certificate before you begin a project. There is a good chance that your clients are going to ask to see this kind of proof of insurance. Remember, the certificate of insurance cost should be zero; it’s endorsements that sometimes have fees.

This is something that insurance companies handle all the time, as they expect their clients to ask for this. So, if you have questions or concerns about your certificate of insurance, do not hesitate to reach out and ask for help. The company should be able to help you find your certificate of insurance and get it sent to you quickly for your own records.

Sample Letter Requesting Certificate of Insurance from Venders

First, you need to understand what is included in your certificate of insurance sample. There are several important pieces of information you need to include in your certificate of insurance. First, you need to make sure your name is listed on the certificate of insurance. Then, you need to have the expiration date of the policy as well. After this, the type of insurance should also be included on the certificate of insurance. The coverage and policy number also have to be included on your certificate of insurance. Finally, the contact information for the insurance company itself has to be included when you get your certificate of insurance.

If you are looking at your ACORD certificate of insurance sample in particular, then you might be wondering how to request a certificate of insurance from the vendor. That is where looking at a sample letter requesting certificate of insurance from vendors is important. If you are wondering “what is a certificate of insurance for vendors,” it’s worth knowing that a certificate of insurance is a document that contains all the information for your insurance policy. That way, if anyone asks for proof that you are insured, you can show them this certificate and prove to them that you have the correct and adequate coverage for that specific purpose.

A COI request form is relatively straightforward: most of the time, you can simply email or call the insurance company and ask for it. This COI will include a lot of important and confidential information, so the company will probably ask you a few questions to verify your identity. If you are able to answer these questions, then they should mail or fax your certificate of insurance to you quickly. Make sure that you keep up with this certificate of insurance secure but easy to access, maybe by storing it with your records. You may need to pull this out in the near future, but also if you lose it, then that confidential information on it could be compromised, and you will have to call the insurance company again to ask them for another one.

Certificate of Insurance (COI)

Ultimately, there is a lot to think about when it comes to managing multiple insurance policies all at once. There are lots of policies that people need to keep track of and each insurance policy may have a slightly different set of information listed on a COI, regarding its coverages and exclusions so it can be difficult for people to keep up with all of this manually.

For those who are wondering, “what is a certificate of insurance,” this is a usually an ACORD certificate format that contains information on the insurance policy or policies. When it comes to a certificate of insurance explained, this is a certificate that lists when the policy goes into effect, when it expires, what the policy number is, who purchased the policy, and what kinds of coverage the policy offers.

That is why it can be helpful to look at an ACORD certificate of insurance verification process. Anyone who is looking for help with the certificate of insurance should ask for help from a professional insurance management specialist. That way, they have the information they need in order to keep up with their COI’s. There are also specialized software programs that can help people keep track of their certificates of insurance as well.

Use Your Contracts to Put Risk Where it Belongs

When you hire third parties, you get COIs from them to confirm their insurance, but are you sure your contract is doing all it can to help you?

Get our free ebook 10 Tips for Effective Contractual Risk Transfer to learn how to use your contracts to put risk where it belongs: with your third parties!