Looking for Insurance Agency Management Tools?

myCOI brings certificate of insurance compliance management to a whole new level. We protect your company against the risk of underinsured claims, costly litigation and failed audits.

Automate Your COI Tracking

There’s no more need to worry about stacks of certificates cluttering up your office or hours of frustrating phone calls and emails to chase down certificates. myCOI Central provides your company with a solution to automate your insurance certificate requests, collection, and compliance resolution, while also giving your team a single, centralized repository to view compliance. 

Protect Your Business From Costly Claims

Ask your CFO or Risk Manager just how much claims and lawsuits can cost your business. If you are collecting certificates just to confirm they were received, you have no guarantee that your requirements are being met. myCOI Central is built on a foundation of insurance industry logic to ensure you remain protected with the appropriate coverage.

For Agents & Brokers

Win business and boost retention by providing agency branded, industry leading insurance tracking software to your insureds.  Offer software only or add on your own compliance review services.

"As a result of switching providers and partnering with myCOI, myself and our 11 Contract Administrators are spending about 1 hour of our time each week on insurance compliance versus 1 hour each day."
Victoria Pearson
Contract Administrator Manager
Alston Construction

Today’s business world does not slow down. Fortunately, electronic solutions can help professionals keep up with the hectic pace. Insurance software, in particular, can assist agencies of all sizes. Client database software for insurance agents, for example, has helped independent insurance agents compete with the big agencies.

Like most professionals, insurance agents and brokers can be busy people. In addition to selling policies, they have to track and manage them. Successful agents might enjoy higher revenue but at the cost of more work. They could be wasting money and time if they still use manual methods to handle their policies.

Insurance software development has made great progress towards achieving optimal accuracy and efficiency. Traditional methods of managing policies required time and manpower. Mistakes were more likely to happen – especially if the workload overwhelmed staff. Errors negatively impacted agencies and their insureds. Unhappy insureds could take their business elsewhere.

While life insurance software can be included under the umbrella of insurance agency management tools, agents and brokers need specific applications to help them do their jobs better and faster. Agencies can even recommend software to their insureds to simplify the overall insurance process.

Agents and brokers can choose from a plethora of platforms. They should assess their weak areas and seek solutions to strengthen those spots. They should also consider the size of their companies. Free software might serve a small agency well but fail a larger one. Scalable software can better suit a growing agency.

Success can be determined by profits. Agencies that are as accurate and efficient as possible can enjoy the biggest rewards. Partnering with a COI management solution like myCOI can help with that.

A COI is a certificate of insurance. The document confirms the insurance coverage of the named insured. A contractor or vendor would give a COI to the company that hired them to prove they carry sufficient insurance. This can protect the company that hired them from insurance claims in the event the third party injured themselves, others, or property. Companies that hire third parties have to take on the task of managing COIs, insurance agencies included. However, they can use and recommend myCOI to promote compliance.

Small Insurance Agency Management Systems

Whether an insurance agency is small by design or just starting, agency management systems for insurance can help them organize policies and COIs, keeping them secure yet easily accessible. The benefits of organization practices can trickle into other aspects of an agency. They can win new business and build an even stronger relationship with insureds. 

Benefits can come at a price though. An agency management system cost can be an expense a small agency can not afford. Less expensive options exist. Some might be free. Any management system can assist in daily operations. However, investing in a powerful suite of tools can potentially yield superior accuracy and efficiency.

The best agency management system is one that makes a job easier no matter the size of the agency. Software should not make life more difficult. Small insurance agency management systems can be worth the investment, especially if an agency plans to grow. More insureds typically mean more work must be done, making a management system inevitable and indispensable. Planning can prevent any performance issues from happening. Streamlining workflows now can make tomorrow’s work easier to complete.

Top Insurance Agency Management Systems

General insurance software that stores and organizes everything from policies to COIs can turn an insurance agency’s fortunes around. A better-organized company can leverage a streamlined workflow to work more effectively. If they can do more, then they can take on more customers – customers they obtain when word of their productivity and accuracy goes around.

Researching the top insurance agency management systems is similar to shopping for any product. Word-of-mouth is a strong factor. Online reviews can be found on several websites. Only reading the best and worst reviews can limit the decision-making process. Considering as many opinions as possible can result in a better-informed purchase.

The top agency management systems might have the most reviews, but popularity is sometimes not a sign of quality. Sometimes the product with the least reviews can be the best. Perhaps the product is new and has not gained any traction yet. Perhaps most shoppers stick to brand names they recognize, despite any lack of quality. Agencies in the market for a management system have to perform thorough due diligence.

An agency that knows what it needs is prepared to shop for software that is right for them. Depending on the software’s adaptability, a life insurance agency management system can handle that particular type of insurance better than COIs. If a company primarily needs a system to aid them with COIs, then the focus should be on systems that deal with those.

Health Insurance Agency Management System

Health insurance agencies might demand a higher level of organization and security. Health insurance information is usually sensitive and extremely important. People rely on their insurance to help pay for their care. A health insurance agency management system that keeps policy information safe can give insureds peace of mind and agencies opportunities to automate their workflows. 

Agency management systems for insurance provide a central location for policies, COIs, and other documents. An agency information management system that is cloud-based can be accessed anywhere with an Internet connection by authorized staff. This reduces paperwork and physical file storage. It also increases security since documents are not left in the open.

It should go without saying that the best agency management system should make every management task simple to complete. What is an agency management system if it does not provide seamless productivity?

Agencies that want to enjoy the administrative simplicity of insurance software should factor in an agency management system cost into their budget. Any insurance agency can take advantage of a better way to work.

Best Agency Management Software

Insurance software programs allow agencies to operate their businesses more effectively. The best agency management software can:

  • Track current and prospective customers.
  • Automate repetitive tasks.
  • Streamline business processes.
  • Monitor analytics.

The best insurance agency management software includes insurance tracking software. This online solution specializes in managing COIs. Insurance agents and brokers can use a platform like myCOI to:

  • Receive emails and reports on behalf of their insureds so they provide compliant COIs.
  • Upload COIs directly to the platform for review and tracking.
  • View contract insurance requirements, the status of renewals, and pending non-compliance.
  • Eliminate paperwork once all certificates and endorsements are uploaded.

Requests and renewals can happen faster with the right software. COI management tools can improve that facet of insurance compliance. Any tool that improves an occasional burdensome situation is worth a look. Manually dealing with COIs can take up too much time depending on the volume. An agency could use this time generating new leads instead of searching for files in a cabinet and hoping they find what they need.

Free Insurance Agency Management Software

Sometimes free things are good. They give people a chance to try something they would not normally use. They can save people money.

Sometimes free things are only good because they are free. “You get what you pay for.”

Not all free insurance agency management software is inferior to paid counterparts. Open source insurance agency management software can fulfill an agency’s demands without a problem.

What if it doesn’t?

Instead of paying for a fully-featured and supported application, agencies that opt for an insurance policy management software free download could be wasting time with a subpar product.

Saving money is commendable. An agency that wants to stay in the black – or get there – can cut corners any way they can. Free agency engine software might look appealing to frugal business owners. How much money will be saved in the long run?

An insurance client database could probably be created with any number of free software. However, there might be a lack of functions that a paid database program can offer.

Insurance agency software can be crucial to the success and survival of an agency. Can an agency afford to be without any? Can an agency survive with a free option?

Insurance Agency Management Systems Cost

Today’s business world is practically digital. There is no escaping the fact that technology has taken hold of society. It does not appear to let go any time soon. Fighting it is pointless. Insurance agency software should be an essential part of every agency. 

Agency management systems for insurance can tighten all of the work that used to take hours or longer. With a few mouse clicks, one or a few people can accomplish more now than an entire staff years ago.

Choosing the best agency management system for the situation is critical. Agencies that use the apt tools to do their jobs can achieve more than simply getting the job done. They can find themselves growing more competent and confident. Insureds will receive unsurpassable service. Word can spread. More customers can mean more revenue. Insurance software can contribute to a cycle of ongoing revenue.

Whether it is a health or life insurance agency management system, the technology can drive first-class productivity and results. Agents and brokers should not be too concerned with what insurance agency management systems cost. Using the top insurance software can separate successful agencies from the rest.