Best Certificate of Insurance Tracking Software
Protect Your Business From Costly Claims
Ask your CFO or Risk Manager just how much claims and lawsuits can cost your business. If you are collecting certificates just to confirm they were received, you have no guarantee that your requirements are being met. myCOI Central is built on a foundation of insurance industry logic to ensure you remain protected with the appropriate coverage.
Automate Your COI Tracking
There’s no more need to worry about stacks of certificates cluttering up your office or hours of frustrating phone calls and emails to chase down certificates. myCOI Central provides your company with a solution to automate your insurance certificate requests, collection, and compliance resolution, while also giving your team a single, centralized repository to view compliance.
For Agents & Brokers
Win business and boost retention by providing agency branded, industry leading insurance tracking software to your insureds. Offer software only or add on your own compliance review services.
What Are The Benefits of COI Software?
Certificate Of Liability Insurance ACORD
Proving that someone has the insurance coverage in place that they say they do is […]
What Are COIs? A Guide To Certificates of Insurance
Any business that works with third-party vendors opens itself up to new risks that could […]
How Important Is a Certificate of Insurance?
As a small business owner in the construction industry or another field where work-related accidents […]
How Much Does a COI Cost in the USA?
Any business with an insurance policy, such as general liability insurance or workers’ compensation insurance, […]
What Is an Insurance Certificate for a Business?
An insurance certificate, also commonly referred to as a certificate of insurance or COI, is […]
What Our Customers Say
OUTSTANDING!! In my opinion, this has been the best program I’ve had the pleasure of using. From all the services provided within the program and the exceptional customer service, this has made my job duties very manageable. I cannot say enough good things about this program. I highly recommend it!
Having one place for our customers to upload their insurance certificate makes tracking insurance certificates much easier. We use to internally file and collect insurance certificates from customers and it was a challenge to collect all of that paper and to effectively track the insuarnce certificates.
We switched to myCOI from another insurance tracking system because we were looking for a more involved vendor that could do more for us than just track certificates. We needed help with compliance and having a system that could contact vendors and keep on them until they became compliant with insurance. myCOI does this for us and we have very few non-compliant vendors compared to the number we had in our last system.
The product has met our expectations in that it has allowed us to regain some time that was previously spent doing all of the administration of insurance cert requests, reviews and acceptance. With that, we have been able to reallocate resources to more pressing business needs rather than insurance certificate management.
Our clients are thrilled with myCOI and how their compliance levels have been elevated beyond expectations. The reports and analytics are so valuable in measuring activity and compliance achievements. The system functionality is easy to use. The team are true partners.
MyCOI is a very great portal, a space where to keep organized all our certificate of insurance for our vendors. With the advantage that are online, always accessible and no paper backup is needed.Once you learned how to navigate into the portal and how to use the report tab you will have a world opening to you. In just one place you can access all the vendor information, policy expiration date, non-compliant policy line and see the last date when a document was updated.Our Senior Client Success Manager, [sensitive content hidden], she is always on top of our requests, and she replies promptly.
MyCOI has been a fantastic partner for our company. With frequent meetings with our dedicated account manager, ongoing communication, and the ability to customize our insurance needs with precision, we’ve seen exceptional outcomes throughout our portfolio. [sensitive content hidden] has provided invaluable assistance, and the review team is exceptionally competent and amicable, even when we inundate them with urgent requests. Overall, it’s been an excellent experience, and we’re eagerly anticipating our continued collaboration with them.
myCOI has helped our company go from drowning in unreviewed cois to getting our insurance review under control. Their team has been an amazing support and resource, and helped us to navigate the Essentials program, later transitioning to Concierge service as the workload was more than our team was able to manage. The beauty of this platform is that it provides a single, central hub for clients, agents and vendors to access, update and communicate. Every myCOI team member with whom I have worked has provided excellent service, been pleasant, knowledgeable, and provided quick response times. The quarterly meetings are beneficial to recap what is going well, where we need to improve and have questions answered. I highly recommend myCOI.
myCOI provides amazing custom support and they make the platform very easy to navigate. The myCOI team is always very helpful and quickly responds to my questions or goes out of her way to direct me to the correct team member who is able to assist me.
myCOI has amazing customer support. Our account representative meets with us quarterly to keep up-to-date on how our group is feeling about utilizing the system and interfaces with us day-to-day, as needed, to address any issues we encounter with agent notes, reviews, etc. It has been an incredibly efficient and beneficial relationship since day 1.
The myCOI platform has been so easy to work with from multiple angles. Because there are multiple stakeholders, we are all notified and kept in the loop if there are any COI tracking issues that need to be revised.
Certificate Of Liability Insurance ACORD Form
As your business continues to grow, you will also accumulate a wide variety of insurance policies. Therefore, you need to make sure that you stay prepared to meet the insurance certificate needs of multiple clients. One means of staying organized is to take a look at an ACORD certificate of insurance form from the ACORD insurance forms list, which will include a sample ACORD 25 as well as the ACORD 25 instructions.
The ACORD 25 is the standard liability insurance certificate, but it can serve a lot of needs.
There are advanced software programs that are designed specifically to help you keep these forms in the correct order, as well as up to date, secure, and accessible. This way, you can be alerted automatically whenever a policy is about to expire, and choose to renew it if that is the right decision for your company.
Also, make sure you’re securing certificates from your agent or broker Because of the simplicity and universality of an ACORD form insurance agents are always familiar with it, and will work with you to ensure you’re meeting—and proving, with your certificates—that you have the coverage you need. A certificate of liability insurance does a very specific job.
Certificate Of Liability Insurance Form PDF Fillable
If you’re looking for the ACORD 25 fillable 2021 is the year it got more common than ever for people to try and create their own COIs. This is not a good thing. Professionals of all stripes need certificates of insurance form samples to better learn how to do their job, but the easy access to them has made it far too easy for fraud, intentional or not, to occur.
There is almost no good reason for you to try and fill out your own certificate of liability insurance. It makes you look like you’re trying to fool somebody. Just request it from your insurance broker or agent. Think about it: it’s a certificate. It certifies something. You can’t certify what your insurance agent is covering. Only they can do that.
Also, be sure you get the correct form and not, for example, the ACORD 27 fillable PDF, which is for property insurance when you actually need a general liability form.
Certificate of Insurance Online
Answering the question of how to get certificates of insurance online depends entirely on who you are and what your role is in this certificate of insurance process, because it affects both sourcing and propriety.
First, let’s imagine first that you’re a contractor, vendor, or other third-party who is being asked to provide a certificate of insurance before you can begin work. In this case, you want to start with your insurance agent or broker’s website. Many providers offer forms that allow you to request the correct certificate without having to make an appointment or make a phone call.
What you should not do, though, is start wondering how to get ACORD insurance certificates online yourself, so you can fill them out without your agent. Don’t do that. Never do that. Let your insurance agent or broker do that. It’s their job, they’re the experts.
If you’re a certificate holder (the person or entity who receives certificates of insurance) and you need to request updated certificates, you can also start at the agent’s website, if you know which agent to check out. This can happen in some instances when a certificate holder needs a new or updated certificate because of discrepancies or questions.
Lastly, if you’re an insurer looking for form templates, or even sitting at your computer asking “how do I fill out an ACORD certificate of insurance,” check with your senior leadership or check online for resources. ACORD provides helpful instructions for agents and brokers about filling out their forms.
Blank Certificate Of Insurance
It may be helpful to take a look at a blank ACORD form, or other sample COI form. This might also include a sample certificate of insurance with additional insured information.
There are a lot of boxes out on this form. Whether you’re reviewing a certificate issued by your agent or other insurer, these include:
- You need to make sure your general liability insurance is listed. This typically includes the per occurrence limit and the aggregate limits of the policy.
- You also need to confirm the policy number. This includes the policy effective date and the policy expiration date.
- If you have automobile liability insurance, you need to include this as well. Again, make sure you confirmed the policy number, effective date, and expiration date.
- If you have workers’ compensation and employers liability insurance, you should include all of this information as well. This includes the policy number, effective date, and expiration date.
- You may also have an umbrella or excess insurance policy. An umbrella or excess policy is a policy that kicks in if you exceed the maximum liability on some or all of the underlying insurance policies.
If you have questions about how an ACORD form should be filled out properly, you may want to take a look at an ACORD form sample for help.
How To Verify A Certificate Of Insurance
Certificate of insurance compliance is the work a risk manager or compliance admin does to collect, verify and maintain the certificates of insurance provided to that company by its third parties: they are the experts who know how to verify a certificate of insurance for compliance.
Each certificate of insurance has to be checked, first and foremost to ensure that it represents all the necessary coverages, amounts, limits, and exclusions that your company requires of its contractors. Sure, there is general liability insurance mentioned, but does it protect to the same amount that you require?
Also, what assurances do you have that the contractor didn’t let the policy lapse the day after they handed you the COI? Are you verifying with insurance agents that these contractors still hold the policies and protections that their COI claims? Are there exclusions to the contractor’s protection that will mean you’re held responsible for risk that should properly rest with the contractor?
Remember that there are varied certificates of insurance requirements by state, and you need to be aware of them. Certificate of insurance best practices in every case remind you to check your state requirements, and we’d be remiss if we didn’t do the same.
If your agent uses the common ACORD certificate of insurance verification is much easier; the forms are standardized, and tools like myCOI are trained to read those forms very easily.
Sample ACORD 25
As you are looking at your ACORD certificate of insurance form sample, and then double-checking your own actual certificate, it is important to make sure there are no mistakes. If you’re providing this certificate to a hiring entity, they’re going to verify your coverage. If there are discrepancies, that could slow down when you begin work or even delay the project.
Think of it this way: in many states, you’re required to carry a certificate of car insurance sample—well, not a sample, the little card your car insurance agent gives you is the actual certificate—in case you get pulled over, to prove you’re covered in case of an accident. Companies have to do the same check, except the insurance requirements for businesses when dealing with other businesses are far more complex.
If you’re learning how to read certificates of insurance, a sample ACORD 25 is a good place to start. It is the most common general liability certificate of insurance form.
On the ACORD 25 form, there are a few common mistakes people make. One of the most common mistakes is getting policy numbers confused. Your auto, workers’ compensation, and general liability insurance policies may have different policy numbers. Make sure you pair the right policy number with the right type of insurance.
Furthermore, these policies may have different expiration dates. Do not assume they all have the same effective date and expiration date. If you do, you may end up assigning the wrong dates to the wrong policies. This will render your ACORD 25 form PDF inaccurate. Double-check the policy effective dates and expiration dates before you provide the certificate to anyone. If you have questions about your insurance policies, reach out to your insurance provider for more information.
The easy availability of free ACORD 25 fillable forms means many are tempted to fill out their own COIs, but don’t fall prey to that; only your broker or agent should be issuing certificates.
Sample Certificate Of Insurance With Additional Insured
IRMI—the International Risk Management Institute—defines an additional insured as “a person or organization not automatically included as an insured under an insurance policy who is included or added as an insured under the policy at the request of the named insured.” That translates quite often as “I need to extend the coverage I purchase from my insurer to the third-party hiring me to do some work.”
A sample of additional insured endorsements is relatively easy to find online. A quick search will turn up a plethora of certificate of insurance additional insured wording. What you’re going to see is a standard certificate of insurance, but with the addition of the additional insured. Be careful that you don’t mistake a sample certificate of insurance with additional insured for an example of the kind of coverage you need to secure for your business; that’s a conversation you need to have with your insurer, not something you get from a PDF. A sample COI with additional insured is just meant to be an example of format.